Airbase for Large Multi-entity users
We have about 30 entities across multiple states that we currently manage using Airbase. It houses all of our corporate spend, including …
Overview
What is Airbase?
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Recent Reviews
Popular Features
- Customizable Approval Policies (17)9.090%
- Payment Status Tracking (17)8.787%
- Payment Audit Trail (16)8.686%
- Financial Document Management (16)8.181%
Reviewer Pros & Cons
Pricing
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What is Airbase?
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.airbase.com/pricing?utm_sou…
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Airbase?
Airbase is a procure-to-pay solution that blends enterprise capabilities with a simplified user experience.
Key Benefits.
With Airbase, mid-market to early-enterprise level companies streamline complex approval and accounting processes for all non-payroll spend while ensuring employee adoption across the entire organization.
Workflow management.
Navigable complex approval and accounting workflows with configurable, no-code workflows.
Time and cost savings.
Eliminates unnecessary spending, saving time and resources, and reducing the time to close.
Comprehensive product suite.
Any or all products can be integrated—Guided Procurement, AP Automation, Expense Management, and Corporate Cards—to meet current demands and future scalability.
Compliance and collaboration.
Integrations with adjacent business systems directly or via an open API mean all stakeholders can work with their existing tools.
Airbase Features
Accounts Payable Features
- Supported: Automated Accounts Payable Processes
- Supported: Vendor Management
Payment Management Features
- Supported: Customizable Approval Policies
- Supported: Financial Document Management
- Supported: Payment Status Tracking
- Supported: Payment Audit Trail
- Supported: Duplicate Bill Detection
- Supported: Advanced OCR
- Supported: Electronic Funds Transfer
- Supported: PCI Compliant Security Measures
Airbase Screenshots
Airbase Integrations
Airbase Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | United States |
| Supported Languages | English |
Frequently Asked Questions
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Reviewers rate Customizable Approval Policies highest, with a score of 9.
The most common users of Airbase are from Mid-sized Companies (51-1,000 employees).
Comparisons
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Reviews and Ratings
(49)Attribute Ratings
Reviews
(1-8 of 8)Companies can't remove reviews or game the system. Here's why
February 29, 2024
Love for Airbase
As someone who has expenses mainly for travel, I use the app which makes it incredibly easy to add receipts at the moment decreasing my risk of needing Finance to follow up. This also helps make it easy to show how close I am to my day of limit and how I'm pacing for my budget for the duration of the trip. The web tool makes it easy to approve virtual cards for my direct reports for various expenses easily and timely with reminder emails and notifications which really build trust with them. I also really like how easy it is to share virtual cards for purchases that are required from various people. For example, we do games where our team can win GrubHub gift cards in various meetings and the meeting leader can go in with the same card already approved to issue the gift card to the winner within minutes. Really enjoy Airbase!
- Sharing virtual cards across the organization
- Tracking limits preset per card
- Tagging transactions for easy categorization
- Easy import of receipts from the mobile app
- The web importer for receipts often crashes on me
February 26, 2024
User Review
We use it as the expense and reimbursement software for internal employees. Employees enter in reimbursements from expenses ranging from travel, to company events, team events, and more. Airbase allows our company to manage employee expenses and reimbursements and set up proper expense categorization, attribution, and approval levels. We also use it to tag expenses related to certain customer accounts and projects.
- Approval process is clear and comments between submitters and approvers is useful and easy to navigate
- Required fields, like tagging, and selectable dropdown options are clear
- Its easy to load receipts from your phone or computer
- In desktop mode I can't see the full text of any of my reimbursements. The middle white box on the "Reimbursements" screen, which has the list of open expense requests, is extremely narrow. I can't see more than 5-6 characters of the "Merchant" field to see what each of my expenses are. This seems like an easy UI fix?
- Its not easy to go back through previously submitted reimbursements to see if I am missing any submissions. Would like to be able to filter or group expenses by "Purpose" (i.e. separate work trips)
- Button to Archive receipts in Mobile is hard to find
- After submitting expense in Mobile, its not clear what the easiest way to move on to submitting the next receipt is. It only lets you see the expense you just submitted.
February 23, 2024
Airbase has been a breeze!
Airbase has helped us with our AP and credit card spending, purchase orders, and employee reimbursements. It is instrumental in connecting with our Intacct system at the entity level and only allowing that particular entity's coding for items. The virtual cards are straightforward for our employees to use, and so are the reimbursements. Training and adaptation were also pretty smooth. Card spending is easy to track for each employee, and the app makes receipt capture and expense coding easy with real-time notifications.
- Intacct Integration.
- Card Spend Management.
- Approval Policy Management.
- Pre-funded/load management.
- Timeliness of bill payments.
- Customized reporting.
I utilize Airbase for any travel or customer expenses, wellness expenses, and professional development expenses. It's easy UI makes it a simple process to make sure all dollars are accounted for, and receipts are processed accordingly
- easy to use UI
- mobile app uploading of receipts
- auto scan of receipt for name of vendor and amount
- sometimes it will say that my receipt reimbursement request is finished when it still needs additional uploads
February 15, 2024
Airbase is a great tool - I'd buy it again
Airbase is a simple way to approve requests for software and manage accounts payable.
- Automation
- Workflows
- Approval
- I feel that the mobile app sucks
February 15, 2024
Airbase = Easy
I use Airbases's physical card and PO process for work expenses as a user. I also use the app for on-the-go transaction management.
- App UI
- Easy of uploading
- viewing transactions
February 13, 2024
Airbase! We love it.
We use Airbase for Accounts Payable, Reimbursements, and PO creation.
- The accounts payable function is the best. From approvals to actual bill pay, it is super easy to use and set up.
- We love the GL integration into NetSuite - saves us tons of time in reconciliations.
- Virtual Cards are awesome as well. It takes seconds to set up and immediately syncs to our GL.
- Biggest area for improvement would be the mobile app.
- Additionally, I would love to see more work done with Inventory, Items, and POs for physical goods.
- Guided procurement is new for them and needs some refining.
February 21, 2020
Control Your Spend with Airbase
Our finance team is the main department that uses Airbase, but our entire organization has implemented it to get a tighter grasp on our corporate spending. The software has improved how we manage payments to vendors by streamlining the payment approval process. Overall, it has created peace of mind now that we have better visibility into our corporate spending.
- We really like that virtual cards can be created for each specific vendor.
- It is super user-friendly and has been easy for our team to adopt; minimum to no training required!
- It would be nice to have a mobile app as nice as the web app.
- We would like to see Airbase evolve into a product that can help manage the entire purchase cycle, not just the purchase request.